Finding
Government Business
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eTendering, eQuotations and eProcurement: Definitions
There is a very distinct difference between
these three items. It is important to recognise that Q
is directly addressing eTendering and eQuotations, and not eProcurement.
In our terminology:
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eTendering and eQuotations
relate to a Purchaser choosing a Supplier or Suppliers from whom to
purchase goods or services. eProcurement relates to how suppliers
(once chosen using eTendering and eQuotations) will deliver contracts
- this often includes online catalogues, purchase order processing
and automated bank payments and reconciliation systems. |
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eTendering
follows potentially extensive and formal processes often undertaken
by, or in collaboration with purchasing professionals. This more formal
approach is often mandated by the Purchaser for values above locally
set thresholds. |
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eQuotations
relates to a simpler process, simply replacing existing processes
where a set of 3-5 letters requesting prices, from which the cheapest
is chosen. This is used for smaller value items; eProcurement relates
to the operational engagement of Suppliers after they are chosen,
automating purchase order taking and processing (e.g. online catalogues). |
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eProcurement
relates to the operational engagement of Suppliers (once chosen using
eTendering and eQuotations). This often includes online catalogues,
purchase order processing and automated bank payments and reconciliation
systems. |
Many eProcurement suppliers claim to provide
eTendering as part of their application. This is often very limited in
functionality, often referring to very different ways of choosing Suppliers
to the processes used by the Public Sector.
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